Golf Membership Terms & Conditions

2026/2027 – Your Membership

1. You are a financial member of Western Suburbs Leagues Club Illawarra Limited (Club).
2. By becoming a member of the Club, you have agreed to be bound by the Club’s Constitution and By-Laws which constitute a statutory contract under the Corporations Act 2001.
3. The Club offers Golf Membership to those financial members of the Club wishing to participate in the game of golf at the Club’s Port Kembla Golf Club premises.
4. Your home club will be noted as Port Kembla Golf Club unless you request the Club to make it Wests Illawarra.
5. You have requested, and the Club has agreed, to confer rights upon you, as determined from time to time by the Board of the Club in its absolute discretion, to play golf at the Club’s Port Kembla Golf Club premises (Golf Membership).
6. The Golf Membership may be for a period of 12-months or less than 12 months if you are joining throughout the year or on a specific promotion.
7. Golf Membership expires on October 31st each year. The membership promotion of 17 for 12, will take new members to October the following year they become a member.
8. Golf Membership can be renewed only by the payment of the relevant fee (Golf Membership Fee) to the Club in such manner as may be determined by the Club from time to time.
9. For the purpose of managing competitions and member handicaps through Golf Australia Connect all members consent to the following information being provided to Golf Australia.
   1. Golf ID Number,
   2. First Name
   3. Last Name
   4. Date of Birth
   5. Gender
   6. Phone Number
   7. Residential Address
   8. Email Address
   9. Membership Category.

Golf Membership Plans

10. If you have applied for Golf Membership under a Golf Membership Plan, then by signing and submitting your Golf Membership Application Form to us you agree to pay your Golf Membership Fee either:
    1. In full on the Start Date of the Golf Membership; or
    2. Where the Golf Membership Plan is for a specific term, by Instalments by direct debit for the duration of the Golf Membership Plan.
11. At the expiry of the Golf Membership Plan, unless you apply for another Golf Membership Plan, your existing Golf Membership Plan will expire and terminate.
12. If your Golf Membership Plan is not for a Fixed Term (e.g., a summer golf membership) then by signing and submitting your Golf Membership Application Form to us you agree to pay your Golf Membership Fees on the Start Date in full.

Availability of Facilities and Amenities

13. The Golf Course and associated facilities will be maintained to allow for normal golf activities where reasonably possible.
14. There is no guarantee, however, as to the condition of the course or any associated facilities to which Golf Membership provides access or the availability of such facilities.
15. You acknowledge and agree that your rights to use the Golf Course, practice areas, PKGC club house facilities and/or other areas of the PKGC Premises shall be determined by the Board of the Club.
16. Golf Members will have access to the Golf Course based on their Golf Membership and subject to availability, which is to be determined at the sole discretion of the Club.
17. Certain private and public events may result in the Golf Course, practice areas, PKGC club house facilities and/or other areas of the PKGC Premises (or parts thereof) being closed or otherwise unavailable for use.
18. You acknowledge and agree that nothing in a Golf Membership or these terms and conditions entitle you to any of the facilities on any particular day or any particular time(s) nor to any discount or refund because of any limited access or no access to the Golf Course, practice areas, PKGC club house facilities and/or other areas of the PKGC Premises.
19. You further acknowledge and agree that access to the Golf Course, practice areas, PKGC club house facilities and other privileges or benefits may be limited by the Club in its absolute and exclusive discretion.
20. No Member is entitled to a refund due to damage to, or condition of, the Golf Course or any of the associated facilities. Furthermore, they will have no liability to any Golf Member for temporary suspension of any privilege due to maintenance, repair, construction, improvements, acts of God, epidemic, pandemic, inclement weather, utility disruptions or any other matters beyond control of the Club.

Golf Scorecards

21. New golfing members without a current Golf Australia handicap can obtain one by handing in three 18-hole scorecards. You may use competition scorecards or Conforming Social Scores. To use a Conforming Social Score, you must tell the Golf Shop you are nominating a round as a scoring round for handicap purposes before commencing play. Your playing partner must sign the card and they must have an active Golf Australia Handicap. Once all 3 cards are submitted, a handicap will be issued.
22. New members transferring from another club must use their current GA handicap. Members belonging to more than one golf club must nominate a home club.
23. Maximum handicap – 54.

Aged Membership

24. Members holding Golf Membership may also be eligible for Aged Membership.
25. Eligible members will be contacted by the Club.
26. The criteria for Aged Membership is as follows:
    1. Fifteen (15) years of continuous membership as a Full Playing Member (6 Day or 7 Day) of PKGC or the Club; and
    2. Must be 65 years or older (ie must turn 65 before 1st November when reaching the 15-year milestone).

Category Terms & Conditions

27. Joining – To be eligible for a membership category with an age criteria, you must be within the age bracket stipulated on the membership category as at the date of joining. Example:
    1. To be eligible for a Junior membership, you must be under 18 years of age at the time of joining.
    2. To be eligible for an Intermediate membership, you must be aged 30 years or younger at the time of joining.
    3. To be eligible for an Intermediate Plus membership, you must be aged 35 years or younger at the time of joining.
28. Renewing – To be eligible for a membership category with an age criteria, you must be within the age bracket stipulated on the membership category as at November 1st. Example:
    1. To be eligible for a Junior membership, you must be under 18 years of age on November 1st of the year you are renewing.
    2. To be eligible for an Intermediate membership, you must be aged 30 years or younger on November 1st of the year you are renewing.
    3. To be eligible for an Intermediate Plus membership, you must be aged 35 years or younger on November 1st of the year you are renewing.
    4. To be eligible for an Aged Membership, you must meet the below criteria:
       1. Fifteen (15) years of continuous membership as a Full Playing Member (6 Day or 7 Day) of PKGC or the Club; and
       2. Must be 65 years or older (ie must turn 65 before 1st November when reaching the 15-year milestone).

Additional Fees and Levies

29. You agree and acknowledge that, despite payment of the Membership Fee for Golf Membership, the Club reserves the right to impose additional fees, levies and price increases on Golf Members at any time during the Golf Membership year in accordance with the Club’s Constitution and By-Laws.

Amendment of these Terms and Conditions

30. You agree and acknowledge that the Club can, in its absolute discretion, amend the Terms and Conditions with immediate effect at any time without notice or agreement to you. Members may request a copy of the most up to date Terms and Conditions at any time.

Cart Hire Terms and Conditions

31. You agree and acknowledge that where you choose to use a cart on the Golf Course or the Club’s land, you will comply with the Cart Hire Terms & Conditions applying at that time. Golf carts and golf boards must abide by all cart restrictions in place at all times. The Club reserves the right to suspend access to or the use of private carts at any time. All private carts (and other personal property) is at the risk of the Golf member at all times.

Cancellation of Golf Membership

32. To cancel a Golf Membership, all Membership Fees and other levies, fees and charges imposed upon you during your Golf Membership must be paid in full, including all outstanding Pay as you Golf payments. Any unpaid Membership Fee or other levies, fees and charges shall be regarded as a debt owing to the Club.
33. Golf Membership – is not transferable or refundable.
34. No refunds are issued for any Golf Membership payments.

Paying for your Golf Membership

35. If you have completed a Direct Debit Authority, then by signing and submitting that form you authorise us to debit all Golf Membership Fees from the nominated account or credit card in the Instalments in advance. You agree that it is your responsibility to have sufficient credit in the nominated account/s so that payment is made to us on time and in full. Pay as you Golf payments must be paid on a weekly, or monthly basis with all payments being made by the end of the Golf Membership term – October 31st.
36. If your Golf Membership fees is paid via a Direct Debit Authority it is the responsibility of the Member to ensure that they have read all of the payment agreement information with Pay as you Golf. There are additional fees and charges associated with paying a Membership in this way. https://www.payasyougolf.com.au/
37. We accept no liability to you for drawing funds under your Direct Debit Authority to meet liabilities under your Golf Membership Agreement, including without limit, any additional charges imposed by your financial institution due to insufficient funds or credit in your nominated account/s.
38. If Pay as you Golf attempt to draw funds under your Direct Debit Authority to meet liabilities under your Golf Membership Agreement and the transaction fails, you agree that you may incur additional re-draw fees and your Membership may be suspended until all payments are up to date.

Membership Suspensions (Non-Playing Membership)

39. You can suspend your Golf Membership (due to injury or illness) if you are unable to play for a minimum of 2 months & up to a maximum of 12 months provided that:
    1. All Golf Membership Fees are paid up to date at the time of your notice of suspension;
    2. The period of suspension of your Golf Membership is for a maximum period of 12 months;
    3. You have given written notice (in advance) to the Club of your desire to suspend;
    4. You have provided a verifiable medical certificate evidencing your inability to play golf due to the injury or illness; and
    5. Paid a one-off suspension fee of $50 that is non refundable.
    6. Voluntary memberships cannot be placed on suspension.
    7. Non-playing memberships allow members to have “lost time” on the course due to injury or illness to be returned to them by way of:
       1. Non-refundable credit against the next membership renewal period (a discount off membership fees to cover time lost)
    8. If your membership becomes unfinancial during the period of a NPM, there are two options to maintain a financial membership status:
       1. Option 1 – Be renewed one (1) time as a social member with the $5 fee deducted from your non-refundable credit
       2. Option 2 – Renew as a golf member and receive a non-refundable credit towards your renewal fee. This non-refundable credit will be based on “lost time” due to NPM, up to and including 31st October. Any additional NPM time will be provided as a non-refundable credit against the following membership year’s renewal fee.
40. A suspension of membership is subject to approval from the Club and it takes effect from the date of such approval being granted by the Club.

Dress Code

41. Appropriate golf attire (as determined by the Club in its absolute discretion) is required at all times on the Golf Course and practice facilities. The Club may prevent a person from using the Golf Course and the associated facilities if that person does not comply with the requirements of the dress code determined by the Club.
42. PKGC is a non-metal spike facility.

Course Etiquette and Care

43. All Golf Members are expected to follow standard rules of course etiquette and courteous play and to respectfully interact with Club Staff, other members and their guests.
44. Members must replace divots, repair ball marks on greens, rake smooth all marks in sand traps and remove used tees.

Permanent Physical Incapacity

45. If you are unable to use the facilities and amenities of the Club by reason of permanent physical incapacity, you may submit a request to the Club for your Golf Membership to be cancelled. This application will be reviewed by Management. The application must be accompanied by a verifiable medical certificate evidencing your inability to use the facilities and amenities of the Club by reason of permanent physical incapacity.

Recreational Activity Liability Warning

46. All Golf Members are required to comply with protocols implemented by the Club and laws in place relating to any epidemic or pandemic including social distancing requirements.
47. By using the Golf Course, you acknowledge and agree that the following terms, conditions and risk warnings have been specifically brought to your attention by the Club.
48. Before you participate in the game of golf on the Golf Course, the Club advises that the general use of the Golf Course for the playing of the game of golf constitutes a “Recreational Activity” (as defined in section 5 of the Civil Liability Act 2002 (NSW) (CLA) and requires that you ensure that you are aware of, and properly understand, all of the risks involved in the Recreational Activity.
49. RISK WARNING PURSUANT TO SECTION 5M OF THE CLA: Participation in the Recreational Activity carries inherent risks and dangers and may result in damage to property, physical harm to persons or death. These risks may include (without limitation) sprains, twists, broken bones, lacerations, spinal injury, head or brain injury, paralysis, heat exhaustion, dehydration, heat stroke or hyperthermia and associated symptoms, burns, permanent disability or death
50. These risks may also include the exacerbation or aggravation of any existing injury or condition that may also result in harm or disadvantage to you.
51. By agreeing to these Terms and Conditions:
    1. You also acknowledge, agree, and understand that the RISK WARNING above constitutes a Risk Warning for the purposes of section 5M and 5I of the CLA.
    2. You have consulted with your medical professional before participating in a Recreational Activity to determine the extent of any additional risks posed by any relevant health conditions and whether your chosen Recreational Activity is suitable for you.
    3. You agree that you have chosen to engage in the Recreational Activity voluntarily and at your own risk.
    4. To the full extent permitted by law, you release the Club, its employees, directors and agents, from any claim, right or cause of action which you or your heirs, successors, executors, administrators, agents and assigns might otherwise have against the Club, its servant and agents, arising out of your participation in the Recreational Activity.
    5. The Club, it’s employees, directors and agents are not liable to you, your dependents or legal representatives for personal injury or death suffered by you because the Recreational Activity was not supplied with due care and skill or the Golf Course was not reasonably fit for its purpose or because of the negligence, breach of contract, statute or statutory duty by the Club
    6. You acknowledge and agree that the Club is relying upon the warranties set out in this paragraph if and when it permits you to participate in the Recreation Activity.
52. You do not have to agree to these Terms and Conditions incorporating this Liability Waiver, however the Club may refuse to allow you to participate in the Recreational Activity if you do not agree to the release outlined in this waiver, by agreeing to this Liability Waiver.

Compliance with Policies and Directions

53. Golf members must comply with determinations, resolutions and policy made by the Club (including these Terms and Constitution) which regulate amongst other things their use of the Golf Course and the associated facilities and their participation in the game of golf on the Golf Course.
54. Golf members must also comply with all directions issued by the Club and any signage erected by the Club on the Golf Course and its associated facilities.
55. Golf members must ensure that they conduct themselves in a manner which is becoming of a member of the Club and they are also responsible for the conduct of their guests.
56. If a Golf member does not comply with the terms of these Terms and Conditions, the Club may commence disciplinary action against the member in accordance with the Club’s Constitution.